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Human Resources
It's vital to every company to that the Human Resources department runs
smoothly. This can become a monumental challenge, however, since the documents,
files and information associated with each employee can be as staggering as it
is dynamically changing.
What is more HR departments are subject to stringent requirements of
precisely what can or cannot be stated to employees, and precisely how it is
expressed. BrightText is perfectly suited to this challenge. Because it is endlessly
configurable, it provides endless flexibility to encompass the specific
needs of each individual case. At the same time, however, it can disallow the
modification of certain required words, phrases, or paragraphs to ensure that
the HR department is incompliance with all necessary regulations, and does not
by accident do any disservice to employees or make a misstep which places the
company in jeopardy.
BrightText integrates instantly into any existing HR document management
system (if there is one) or stands on its own as a cutting-edge document
creation tool. Because it is web-based, there is no need to rewrite or modify
server-side code; it is cross-platform and cross-browser compatible. Information
can be passed to any existing software program; letters and documentation can
be saved and associated with any employee -- past, present or future -- with
or without a pre-existing HRMS. The unparalleled design, using our patented
BrightText engine, makes it the perfect complement to your existing HRMS,
thus ensuring a comprehensive and seamless fit with any existing IT structures.
Quick Benefits:
- True personalization and customization
- Slider-modulated content generation
- Multi-user access
- Web-based for total ease of integration
- Employee- and customer-friendly -- communications tailored to the
individual
- Eliminates the burden of paper storage
- Simplifies Searching for Documents
- Automated tracking of document creation and ownership
- Folders cannot be misfiled or lost
- Searchable by category, individual, document title, date, creator
Will not disturb, or require modification of, any of the following essential
elements of an already-existing HRMS:
- Data Organization –(images, scanned documents, .doc files, etc)
- High-volume scanning tools
- Attachments –Link files and documents to employee documents
- Image Annotation –highlighted or redacted areas of each document
- Workflow Routing –Files distributed to others and logged
- Pre-existing Search tools
- Security
Cross-Discipline Applicability
BrightText may be used to customize and configure documents of any or all of
the following types, resulting in greater accountability, ease of
expression, customization, and time- and cost-savings:
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Medical Files
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Insurance
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Performance evaluations
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Correspondence
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Training
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Certificates, Transcripts & Diplomas
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Employee Bios
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Disciplinary warnings and reports
Security
Multiple levels of security protect sensitive documents and files from
unauthorized viewers. Depending upon the access level of the user, they will see
only the list of documents that is appropriate for their security access
level.
Your system administrator controls all user names, passwords, security
access levels and document sensitivity levels just as he or she always has.
Technical Features:
- Variable user-defined constraints to conform content along whatever
dimensions are needed
- Employee-specific Security Access
- User-defined Subject & Document description
- User-defined Categories
- Powerful query capability, using keywords in conjunction with
document title, author, owner, and Word-In-Text searching
- Granular levels of modifiability -- by document, paragraph, phrase,
or word
- Compatible with ALL file and document formats including word
processing & text formats
- Microsoft Windows® NT, 2000 and XP operating environments, as well
as Macintosh and Linux
- SQL-compliant database housed securely on our server or yours
- XML-enabled for ease of data transfer to web-based or standalone
systems
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