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Police Records and Reports
 Tracking accident reports, arrest reports, citations, depositions, summons and organizing all correspondence can overwhelm even the most robust police departments. What is more, the burden of creating multiple individualized police reports, written by officers whose time can be used more efficiently, is an undue burden on our municipal infrastructure. BrightText allows instant customization based on intelligent context-driven templates, resulting in immediate time and cost-savings. (See our calculator to compute what BrightText savings can amount to for you).
Because it can be instantly integrated into any pre-existing infrastructure or application, it can be deployed in a fraction of the time normally required.
The Challenge
In some cases, municipalities have actually had to discard cases against criminals because the reporting was so poorly written, or judges have thrown out cases because the police report was found to be simply duplicated from an earlier event. Far from being the fault of the municipality in question, this shortcoming indicates the pressing need to free up staff to do what it does best, rather than laboring over rewrites of variations on a theme for an already overburdened staff.
BrightText fits perfectly into this breach, helping to increase efficiency in the police department, while consolidating and categorizing reports with information and records related to accidents, arrests and offenses. Everyone from officers, clerical workers, supervisors, and even judges can benefit from always-available, instantly accessible online reports.
BrightText allows you to write unlimited original and supplemental criminal incident reports. Instead of having to start each time from scratch, BrightText provides an ever-growing arsenal of dynamic templates which take the worry and the effort out of report-writing.
Dynamically Scalable
Whether you are a large metropolitan police department of hundreds or thousands, or a 2-person department for a small town, BrightText can be up and running for you in less time than you think possible. Its MS SQL-backend is endlessly scalable. What is more, because of its unparalleled flexibility, BrightText can be configured to ensure that your reports are in compliance with applicable state law, as well as with NIBRS (National Incident Based Reporting System) rules.
Quick Benefits:
- True personalization and customization
- Slider-modulated content generation
- Multi-user access
- Web-based for ease of integration
- Customer-friendly -- communications tailored to the individual
- Simplifies Searching for Documents
- Automated tracking of document creation and ownership
- Folders cannot be misfiled or lost
- Searchable by category, individual, document title, date, creator
Will not disturb, or require modification of, any of the following essential elements of an already-existing document management system:
- Data Organization (images, scanned documents, .doc files, etc)
- High-volume scanning tools
- Attachments - Link files and documents to employee documents
- Image Annotation - highlighted or redacted areas of each document
- Workflow Routing - Files distributed to others and logged
- Pre-existing Search tools
- Security
Security
Multiple levels of security protect sensitive documents and files from unauthorized viewers. Depending upon the access level of the user, they will see only the list of documents that is appropriate for their security access level.
Your system administrator controls all user names, passwords, security access levels and document sensitivity levels just as he or she always has.
Technical Features:
- Variable user-defined constraints to conform content along whatever dimensions are needed
- Employee-specific Security Access
- User-defined Subject & Document description
- User-defined Categories
- Powerful query capability, using keywords in conjunction with document title, author, owner, and Word-In-Text searching
Granular levels of modifiability -- by document, paragraph, phrase, or word
- Compatible with ALL file and document formats including word processing & text formats
Microsoft Windows® NT, 2000 and XP operating environments, as well as Macintosh and Linux
- SQL-compliant database housed securely on our server or yours
- XML-enabled for ease of data transfer to web-based or standalone systems
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